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Copier pricing and lease costs
Of course, the price you’ll pay for a copier that meets your volume, speed, and features requirements can vary considerably. A good starting point to consider is that a entry-level office copier costs around $1,500. That will get you a machine that prints about 15 pages per minute (ppm) and handles at least 10,000 pages per month – a good fit for a small office with a low but steady volume of copies.
Faster office copiers can range from $2,500 up to $10,000. Features like more advanced finishing options, additional paper sources, or networking and fax modules can all contribute to higher prices. Many offices pick a mid-range machine in this price range and make it part of a “fleet” – a set of copiers distributed around a large office or on multiple floors.
At the high end, you could pay $40,000 or more for high-end business machines – but you probably don’t need to. These top of the line copiers are only needed by copy shops or printing centers that produce hundreds of thousands of copies per month and need speeds of 80+ PPM.
You can buy a cheaper machine – but it may not save you any money. The absolute lowest price you can find for a copier is around $150 for an “all-in-one,” a small desktop machine that also scans and faxes. Unless you have a very small or home office and rarely make copies, these simply aren’t a good long-term solution. They’re much slower than office copiers, the per-copy cost is 5 to 10 times as much, and they won’t last long under regular office use. They’re a cheap way to do very occasional copying or scanning, and that’s about it.
If the purchase price for a copy machine that meets all your needs is simply too much for your budget, don’t despair! Instead of downgrading your requirements, which will probably lead to dissatisfaction anyway, consider leasing a copier. For a manageable monthly fee, you’ll get access to the copier or copiers you need with the latest features.
While paying a monthly fee for a copier may seem like a waste, remember that you’d be paying a monthly fee for a service agreement with a copier purchase. The lease agreement will include all the service and emergency repairs you’ll need (or at least it should – take the time to read your lease and make sure!) and in some cases also includes “consumables” like toner and replacement parts.
Another advantage of leasing a copier is that after the initial 2 or 3 year term, you will be able to upgrade to a newer or faster machine without a significant capital expense. In the fast-paced world of technology, this can mean you get access to new features before companies that buy their own machines.
Lease pricing varies with the speed and features of the copier, but many fall in the range of $150 to $250 per month. Terms can range from 1 to 5 years, but terms of 24 to 36 months are the most common. If you’re interested in saving money and don’t expect to need a faster copier or more features, ask around for a lease that includes a purchase option at the end. The dealer will apply some of your lease payments towards the purchase price.
Service agreements are usually priced based on the number of copies you expect to make. If you lease your copier, you may get one monthly price that includes maintenance coverage and the lease payments, but ask the dealer to break the pricing out so you can better compare prices from multiple dealers.
A typical per-copy price for a service agreement is around 1 cent. Often the dealer will allow you a large number of copies at a low fixed price, then charge a per-copy fee for overages.
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